Last Revised: December 1, 2020
INTRODUCTION
Privacy and security of your personal information are very important to us. This Privacy & Cookie Policy describes how we, Trialect Inc, a corporation existing under laws of the State of California, USA (“Company,” ”we," “our,” or “us”), collect, store, use, and disclose personal information (as defined below) of users of the website located at scienceandminds.com (“Platform”).
We aim to limit our collection of personal information to only such personal information as required for legitimate purposes. We take appropriate security measures to protect your personal information and we respect your right to access your personal information or have it corrected or deleted, at your request. If you have any questions, or want to know exactly what personal information we keep about you, please contact us. All capitalized terms not defined herein are defined in our Terms of Use.
We may amend this Privacy & Cookie Policy from time to time. We will post any changes to this Privacy & Cookie Policy here so that you always know what information we gather, how we might use that information, and whether we will disclose that information to anyone. Please refer back to this Privacy & Cookie Policy on a regular basis. By using the Platform, you acknowledge that you accept the practices and policies outlined in this Privacy & Cookie Policy and you hereby consent that we will collect, store, use, and disclose your personal information as outlined in this Privacy & Cookie Policy. If you do not agree with any practices in this Privacy & Cookie Policy, please stop using the Platform.
PERSONAL INFORMATION COLLECTED THROUGH PLATFORM
“Personal information,” also known as personal data or personally identifiable information, is any information related to an identifiable person. When you register for an Account on the Platform, we may collect the following personal information from you: first name, last name, entity name, entity address, profile photo, email address, billing address, IP address, and any personally identifiable information that you provide to us voluntarily.
PURPOSES FOR WHICH WE USE INFORMATION ABOUT YOU
We only use information about you to support your experience throughout the Platform or to communicate with you about Services offered on the Platform. In particular, we collect information about you to:
BUSINESS TRANSFERS
We may sell, transfer or otherwise share some or all of our assets, including your personal information, in connection with a merger, acquisition, reorganization, bankruptcy, or sale of assets.
HIPAA PRIVACY RULE
The HIPAA Privacy Rule establishes national standards to protect individuals' medical records and other personal health information and applies to health plans, health care clearinghouses, and those health care providers (“covered entities”) that conduct certain health care transactions electronically. The Rule requires appropriate safeguards to protect the privacy of personal health information, and sets limits and conditions on the uses and disclosures that may be made of such information without patient authorization. The Rule also gives patients rights over their health information, including rights to examine and obtain a copy of their health records, and to request corrections. To learn more about HIPAA Privacy Rule, click here.
“Health care provider” means a provider of services (as defined in section 1861(u) of the Social Security Act), a provider of medical or health services (as defined in section 1861(s) of the Act), and any other person or organization who furnishes, bills, or is paid for health care in the normal course of business.
“Protected Health Information” is considered to be individually identifiable information relating to the past, present, or future health status of an individual that is created, collected, or transmitted, or maintained by a covered entity in relation to the provision of healthcare, payment for healthcare services, or use in healthcare operations.
If you are a Health Care Provider, you represent and warrant to the Company that you comply with HIPAA and take all necessary measures to safeguard Protected Health Information of Clients you connect to through the Platform.
When Health Care Providers share any Protected Health Information of their Clients with us, we safeguard such Protected Health Information in accordance with this Privacy & Cookie Policy. However, it is solely Health Care Providers’ responsibility to make sure that any Protected Health Information is safe. Please refer to the Security Section below in order to learn what measures we take in order to secure personal information (including Protected Health Information).
FEEDBACK & REVIEWS
If you submit any feedback, review, or suggestion (collectively, “Feedback”) to us about us or any user of the Platform, you agree to assign to Company all rights in the Feedback and agree that Company shall have the right to use such Feedback and related information in any manner it deems appropriate. We will treat any Feedback you provide to us as non-confidential and non-proprietary. You agree that you will not submit to us any information or ideas that you consider to be confidential or proprietary.
COOKIES POLICY
This Cookie Policy provides information about our use of cookies in connection with your use of and interaction with our Platform.
A “cookie” is a small piece of data sent along with pages of a website and stored by the user's web browser on the user's computer or mobile device. Cookies were designed to be a reliable mechanism for websites to remember certain information (such as items added in a shopping cart) or to record a user's browsing activity (including clicking particular buttons, logging in, or recording which pages were visited in the past). Cookies are intended to help you access a website faster and more efficiently, because they can store information to help you enter a website without having to log in. In effect, cookies tell the website that your browser has been to the website before. It does not need to know your exact identity. Cookies can also be used to remember arbitrary pieces of information that the user previously entered into form fields such as names, addresses, passwords, and credit card numbers.
Browsers may accept or reject cookies automatically but allow you to change these settings. The help menu on most browsers will tell you how to change your browser’s settings and how to have the browser notify you when you receive a new cookie, and how to disable cookies all together. You can also disable or delete cookies you have previously accepted if you wish to.
Like many other websites, we also use cookies on our Platform. By using the Platform, you agree that we may install cookies listed below. These cookies ensure that certain parts of the Platform work properly and that your user preferences remain known. You do have the right to opt-out and to object against the further use of any cookies. However if you do so, please keep in mind that our Platform may no longer function properly for you.
The following are examples of cookies that may be used on our Platform:
a) Strictly necessary cookies. These cookies are essential in order to enable you to move around the Platform and use its features. Without these cookies, services you have asked for, like saving your project, or applying for a project, cannot be provided.
b) Performance / analytic cookies. These cookies collect data about how visitors use our Platform, including the country from which the visitor is accessing the Platform. They allow us to recognize and count the number of visitors and to see how visitors move around the Platform when they are using it.
c) Functionality cookies. These are used to recognize you when you return to our Platform. This enables us to personalize our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
d) Targeting/Advertising Cookies: These are used to deliver ads which are more relevant to you and your interests. They are also used to limit the number of times you see an advertisement as well as help measure the effectiveness of the advertising campaigns. They remember that you have visited the Platform and this information may be shared with other organizations, e.g., advertisers.
MINORS (CHILDREN) POLICY
We are committed to protecting children's personal information and comply with the strictest privacy laws out there. We do not knowingly collect or solicit personal information from anyone under the age of majority. If you are a minor, please do not send any information about yourself to us, including your name, address, telephone number, or email address. In the event that we learn that we have collected personal information from a minor, we will delete that information as quickly as possible. Please contact us if you believe we may have collected information from a minor.
HOW LONG WE KEEP YOUR INFORMATION
We will only keep your personal information for as long as it is necessary for the purposes set out in this Privacy & Cookie Policy, unless a longer retention period is required or permitted by law (such as tax, accounting or other legal requirements) or up until such time when you withdraw your consent for processing it. When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
DATA STORAGE
We use AWS servers to safely store your information. The data centers where we store your information are located in the United States. Please keep in mind that the data protection and privacy laws of the United States may not be as comprehensive as the laws in your country. For example, personal data transferred to the United States may be subject to lawful access requests by federal and state authorities in the United States. By providing your personal information, you consent to any transfer of your data and processing in accordance with this Privacy & Cookie Policy.
SECURITY
The security of your information is very important to us. We apply all reasonable security measures and comply with the industry standards to protect your personal information (including, preventing the loss, misuse, unauthorized access, disclosure, alteration and destruction of your personal information). Notably, access to the Platform’s database with your personal information is held behind administrative logins and managed, controlled and limited to authorized website administrators and support technicians only. Data transmitted between browser and application servers is encrypted using an HTTPS/SSL certificate. We use XSRF against cross-domain attacks. Data is backed up daily. The Platform’s server software is updated regularly to ensure we are running the latest and safest software (where applicable and depending on compatibility). The server's firewall is configured to prevent unauthorized access, and activity is automatically monitored to detect and ban malicious activity.
Please be aware, however, that despite our efforts, no security measures are impenetrable. No method of transmission over the Internet, or method of electronic storage, is 100% secure. Thus, while we strive to protect your personal information, we cannot ensure and do not warrant the security of any information you transmit to us.
THIRD PARTY ADVERTISING & LINKS
Occasionally, at our discretion, we may include or offer third party ads on our Platform. These third party ads may contain links that would lead to third party websites. We have no responsibility or liability for the content and activities of these linked sites and we encourage you to read their privacy policies before buying any product or service from them. Nonetheless, we seek to protect the integrity of our Platform and welcome any feedback about these third party websites.
Moreover, we may allow third-party companies to serve ads and/or collect certain anonymous information when you access the Platform. These companies may use non-personally identifiable information (e.g., clickstream information, browser type, time and date, subject of advertisements clicked or scrolled over) during your visits to our Platform in order to provide advertisements about goods and services likely to be of greater interest to you. These companies typically use a cookie or third party web beacon to collect this information. To learn more about this behavioral advertising practice, or to opt out of this type of advertising, visit the website of Network Advertising Initiative or “NAI”. Please keep in mind that opt out does not apply to advertising from non-NAI members. We are not an NAI member, and do not represent that the Platform fully complies with all NAI standards.
WE DO NOT RESPOND TO DO NOT TRACK SIGNALS
Our Platform does not respond to and does not support the Do Not Track (DNT) header request field. If you turn DNT on in your browser, those preferences will not be communicated to us in the HTTP request header, and we will continue tracking your browsing behavior.
YOUR RIGHTS UNDER GDPR
The European General Data Protection Regulation (“GDPR”) is a regulation in EU law on data protection and privacy for all natural persons accessing the Internet from the European Union and the European Economic Area, whatever their nationality or place of residence is. It also addresses the transfer of personal data outside the EU and EEA areas. Our collection, processing and protecting of personal information of those who access the Platform from a European country, is compliant with GDPR.
If you are accessing and using the Platform from the European Union and the European Economic Area, you have the following rights with regard to your personal information:
We represent and warrant that your personal information is:
Data Retention: Generally, your personal information will be erased when (i) it is no longer needed for its original processing purpose, (ii) you withdraw your consent for us to store by deleting your Account, (iii) there is no preferential justified reason for the processing of your personal information and you object to our processing of your personal information, or (iv) erasure of your personal information is required in order to fulfil a statutory obligation under the EU law or the right of the EU Member States. Therefore, we will make sure your personal information will be erased under all of the above-mentioned circumstances. You may request us to erase your personal information verbally or in writing and we have one (1) month to respond to any such request.
Data Breach Notification: Should there be a personal data breach leading to the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to, personal data transmitted, stored or otherwise processed, we will notify you and appropriate supervisory authority without undue delay and, where feasible, not later than seventy-two (72) hours after having become aware of it.
YOUR RIGHTS UNDER CCPA
The California Consumer Privacy Act (“CCPA”) is a state-wide data privacy law that regulates how businesses all over the world are allowed to handle the personal information of California residents. CCPA provides California residents with five core rights to data privacy and an effective way to control their personal information.
If you are a California resident, you have the following rights with regard to your personal information:
Additionally, a California consumer has the right to request that a business delete any personal information about the consumer which the business has collected from the consumer. However, a business or a service provider shall not be required to comply with a consumer’s request to delete the consumer’s personal information if it is necessary for the business or service provider to maintain the consumer’s personal information in order to:
Conflict resolution under CCPA: Prior to initiating any action against a business for statutory damages on an individual or class-wide basis, a California consumer shall provide a business 30 days’ written notice identifying the specific provisions of this title the consumer alleges have been or are being violated. In the event a cure is possible, if within the thirty (30) days the business actually cures the noticed violation and provides the consumer an express written statement that the violations have been cured and that no further violations shall occur, no action for individual statutory damages or class-wide statutory damages may be initiated against the business. Contact us should you need to exercise any of your rights under CCPA.
YOUR RIGHTS UNDER LGPD
Lei Geral de Proteção de Dados (“LGPD”) is the Brazilian general data protection law, which applies to businesses that process the personal data of users located in Brazil. LGPD establishes rules on collecting, handling, storing and sharing of personal data managed by organizations.
According to the article 18 of LGPD, individuals have the following nine rights over their data processing:
1. The right to receive a confirmation about processing of their personal data;
2. The right to access their personal data;
3. The right to correct incomplete, inaccurate or out-of-date personal data;
4. The right to anonymize, block or delete unnecessary or excessive data or data processed in noncompliance with the provisions of LGPD;
5. The right of portability of the data to another service or product provider, by means of an express request and subject to commercial and industrial secrecy, pursuant to the regulation of the controlling agency;
6. The right to delete their personal data;
7. The right to know who their data is being shared with (e.g., third parties, sub-processors, public, and private entities);
8. The right to know how to deny consent and what would be the consequences of denying consent to collect personal data; and
9. The right to revoke consent.
Company has appointed a Data Protection Officer (DPO), who will receive requests and complaints, and who will communicate with its clients and local authorities (as and when required under LGPD). If you are located in Brazil, you may exercise any of the above rights by contacting Company’s DPO, whose contact information you will find at the bottom of this Privacy & Cookie Policy.
MARKETING EMAILS, OTHER COMMUNICATIONS & OPT-OUT OPTION
With your consent you will receive updates, newsletters, surveys, offers, ads and other promotional materials from us via your email. You may indicate a preference to stop receiving further communications or notifications from us by following the unsubscribe link provided in the email you receive. Despite your indicated preferences, we may send you service related communication, including notices of any updates to Platform’s Terms of Use, Privacy & Cookie Policy, disclaimers, or other statements.
CONTACT US
If you would like to exercise any of the above rights or learn more about this Privacy & Cookie Policy, please contact us.
Email: support@scienceandminds.com
Mailing Address: 107D North Reino Rd, Newbury Park, CA, 91320
Phone: +1.805.850.6002
Serving Millions of physicians and biomedical scientists in Industry and academia.
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